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Agenda and draft minutes

Venue: Council Chamber - Town Hall. View directions

Contact: Jean Sharp (01277 312 655) 

Note: This meeting was rescheduled from 15 January 2020. 

Items
No. Item

352.

Apologies for Absence

Minutes:

Apologies as Chair of Committee were received from Cllr Olivia Sanders and Cllr Nolan was substitute.  Apologies were also received from Cllr Julie Morrisey and Cllr Dr Tim Barrett was substitute.

 

Cllr McCheyne acted and Chair in the absence of Cllr Olivia Sanders.

 

Under Procedure Rule 4.1 (16.3) where the Vice-Chair takes the chair of the meeting they shall forthwith nominate another member to act in the role of Vice-Chair in the management of the business.

 

Cllr McCheyne MOVED that Cllr Nolan should act as Vice-chair for the duration of this meeting only. 

 

Following a show of hands it was RESOLVED that Cllr Charles Nolan act as Deputy Chair.

 

 

 

 

 

 

 

 

353.

Variation of the Agenda

Minutes:

Members RESOLVED that Item 10 (Fees and Charges) be debated after Item 4 (King Georges Playing Fields).

 

 

354.

Minutes of the Previous Meeting pdf icon PDF 471 KB

Minutes:

Members RESOLVED that the Minutes of Planning and Licensing Committee meeting held on Wednesday 18th December 2019 be approved as a true record.

 

Members expressed concerns regarding the deferment of meetings and asked at what future meeting would the East Horndon Hall application, deferred at the last Committee meeting, be returning to, as this was not stated in the Minutes, nor an appropriate reason stated for the deferment of this item.

 

The Chair advised that the East Horndon item would be returning to the February or March Committee meeting.  Officers explained they are working on a report for Committee Members updating them of the outcomes and risks of refusing or approving the application in light of the emerging plan and once this was completed the item would return.

 

Some members remained dissatisfied, and asked for their comments to be reflected in the Minutes.

355.

Minutes of the Licensing Sub Committee pdf icon PDF 209 KB

Minutes:

Members RESOLVED that the Minutes of Licensing Sub-Committee meeting held on Thursday 28th November 2019 be approved as a true record.

 

356.

19/01354/FUL - King Georges Playing Fields, Ingrave Road, Brentwood, Essex. pdf icon PDF 385 KB

Additional documents:

Minutes:

This application was reported to committee as it had been submitted by the Council and relates to Council owned land.

 

The application was deferred from the committee on 18 December 2019 as the applicant had not served notice of the application on the leaseholder. This error was corrected, and the notice was served on 19 December 2019.

This report had been updated and included further representations and consultation replies received since drafting the last report.

 

This application relates to the demolition of the existing leisure & sport pavilion building and the construction of a new leisure hub (Use Class D2 - Assembly and leisure) immediately adjacent to the west. The new building would be on two floors, set into the ground and would provide indoor soft play area, changing rooms, sensory room, golf pro shop, storage, plant room and stairs and lift to first floor with its café, WCs, lounge and multi-use space and exterior viewing terrace. Due to changes in level, the building would be accessed from the north arriving at first floor level with level access at the

south from the shop and changing facilities at ground floor level.

 

A splash pad is proposed on the site of a former paddling pool, together with two shipping containers and refurbishment of the plant building to provide ancillary facilities. Construction of an external play/climbing structure is proposed as is alterations to the existing overflow car park. The first tee would be relocated further south from its current position, on the footprint of the proposed building, as part of this redevelopment.

 

The application was recommended by officers for approval and is subject to notifying the Secretary of State.

 

Mr Ovenden, Associate Consultant Planner, presented this report. 

 

Mr Jim Lynch, a resident, addressed the committee in objection to the application on behalf of Friends of King George’s Park.

 

Ms Caroline King, representing the Residents’ Association, addressed the committee in objection to the application.

 

Mr Philip Williams, representing Sanders Witherspoon on behalf of Hartswood Golf Club, addressed the committee in objection to the application.

 

Mr Martin Lindus, representing the Applicant, addressed the committee in support of the application.

 

Cllr David Kendall, Borough Councillor and County Councillor covering Warley addressed the committee raising residents’ concerns, highway concerns and encouraging members to defer the application.

 

Cllr Laplain echoed these concerns.

 

Following a full discussion Cllr Mynott MOVED and Cllr Haigh         SECONDED a motion to defer the application to a future Planning and Licensing Committee to allow for Fields of England, Hartswood Golf Club and Sports England consultation to be considered further.

 

Following a show of hands the motion was REFUSED to defer the application.

 

 

FOR:  Cllrs McCheyne, Nolan, Tierney, Tanner, Kerslake and Jakobsson

 

AGAINST: Cllrs Chilvers, Fryd, Keeble

 

ABSTAIN:  Cllrs Mynott and Haigh

 

 

Cllr Nolan MOVED and Cllr McCheyne SECONDED a motion to agree the application.

 

Following a full discussion a recorded vote was taken and Members voted as follows to approve the application. 

 

FOR:  Cllrs McCheyne, Nolan, Tierney, Tanner, Kerslake and Jakobsson

 

AGAINST: Cllrs  ...  view the full minutes text for item 356.

357.

Fees and Charges pdf icon PDF 141 KB

Additional documents:

Minutes:

Fees and charges made by the Council for various services are reviewed on an annual basis by the relevant Committees relating to the services provided.

Recommended amendments to the fees and charges are incorporated into the budget setting process to take effect from the following financial year.

 

 

Cllr McCheyne  MOVED and Cllr Nolan SECONDED the recommendations in the report and following a discussion a vote was taken on a show of hands and it was

 

RESOLVED UNANIMOUSLY that Members

 

 

Approve the proposed charges for 2020/21 as attached in Appendix A, B,C, D and E subject to the annual budget setting process.

 

Reasons for Recommendation

Officers review fees and charges annually and this will be used to inform the

2020/21 budget setting process.

358.

19/01251/FUL - 27 Hampden Crescent, Warley, Brentwood, Essex. CM14 5BD pdf icon PDF 390 KB

Additional documents:

Minutes:

The application had been referred to Planning and Licensing Committee at the request of Councillor McCheyne on the following grounds:

 

·         The need for bungalows

·         The design is a nice bungalow

·         Objections to materials doesn’t stack up to what has already been approved next door

·         The redevelopment of the empty dwelling site is now being put to good use

 

The proposal seeks to demolish existing outbuildings and garage and construct a bungalow within the same location providing a parking space, private amenity area, bin storage and secure garden storage for bicycles at 27 Hampden Crescent, Warley.

 

Members raised concerns regarding this application and its referral to Committee made in such a way that Ward Councillors had not been consulted prior to referral.  Mr Atkar, the legal representative, confirmed that no rules had been broken and the determination of the application then proceeded.

 

As Cllr McCheyne referred the application, he did not take part in the debate, or vote and left the Chamber.  Cllr Tanner acted as Vice Chair for this application only.

 

 

Mr Daryl Cook presented this report.

 

Mr Ben Main, the applicant was present and addressed the committee in support of the application.

 

Cllr Laplain, Ward Councillor, addressed the committee in support of the application.

 

Cllr Haigh, Ward Councillor, commented that although a well-constructed site, he was unsure whether this was the right development for the space.

 

Following a full discussion Cllr Nolan MOVED and Cllr Chilvers SECONDED that the application be REFUSED

 

A recorded vote was taken and Members voted as follows:

 

FOR:  Cllrs Nolan, Tanner, Chilvers, Tierney, Jakobsson, Mynott, Haigh, Fryd, Keeble and Barrett.

 

AGAINST:  0

 

ABSTAIN: 0

 

It was RESOLVED UNANIMOUSLY that the application be REFUSED for the following reasons

 

 

1.         The proposed development is of an unacceptable and incompatible design by way of its form, layout and materials which is not supportive of the local character and appears cramped and contrived within its plot to the detriment of the surrounding area, in conflict with policy CP1 (i) and (iii) of the local plan and the design principles of the NPPF.

 

2.         The proposal would fail to provide outlook to all habitable rooms amounting to a substandard quality of accommodation for the future occupiers of the proposed development contrary to policy CP1 and paragraph 127(f) of the NPPF which states developments should ensure that places are created with a high standard of amenity for existing and future users.

 

[Cllr Kerslake also left the Chamber for this item and did not return for the remainder of the meeting]

 

359.

19/01371/FUL - 65 Magnolia Way, Pilgrims Hatch, Brentwood, Essex. CM15 9PP pdf icon PDF 284 KB

Additional documents:

Minutes:

Planning permission is sought for the construction of a two storey side extension and single storey front and rear extension with roof lantern. The original submission proposed extensions which were in alignment with the ridge line and front and rear building lines. In order to address neighbour concerns, a revised proposal (Drawing numbers:  Site Location Plan (rev A) and  REVO/4181 revC) has been submitted which illustrates a reduction in height and is setback from the front elevation.

 

Daryl Cook presented this report.

 

Ms Jill Brisley on behalf of the residents addressed the committee in objection of the application.

 

Cllr Davies spoke as Ward Councillor raising concerns in respect of the double aspect as a cause of concern for surrounding residents.

 

Following a full discussion Cllr Nolan MOVED and Cllr McCheyne SECONDED that the application be approved.

 

A recorded vote was taken and Members voted as follows:

 

FOR:  Cllrs Nolan, McCheyne, Tierney, Tanner, Jakobsson, Fryd, Keeble and Barratt

 

AGAINST: Cllr Chilvers

 

ABSTAIN: Cllrs Mynott and Haigh

 

It was RESOLVED that the application be APPROVED subject to the following conditions:

 

1 TIM01 Standard Time - Full

The development hereby permitted shall be begun before the expiration of three years from the date of this permission.

 

Reason: To comply with Section 91 of the Town and Country Planning Act 1990, as amended by Section 51 of the Planning and Compulsory Purchase Act 2004.

 

2 DRA01A Development in accordance with drawings

The development hereby permitted shall not be carried out except in complete

accordance with the approved drawing(s) listed above and specifications.

 

Reason: To ensure that the development is as permitted by the local planning

authority and for the avoidance of doubt.

 

3 MAT03 Materials to match

The materials to be used in the construction of the external surfaces of the building hereby permitted shall match those used in the existing building.

 

Reason: In order to safeguard the character and appearance of the area.

 

4 CON1 Construction Method Statement

No development shall take place, including any works of demolition, until a

Construction Method Statement has been submitted to, and approved in writing by, the local planning authority. The approved Statement shall be adhered to throughout the construction period. The Statement shall provide for:

i. the parking of vehicles of site operatives and visitors

ii. loading and unloading of plant and materials

iii. storage of plant and materials used in constructing the development

iv. the erection and maintenance of security hoarding including decorative displays

and facilities for public viewing, where appropriate

v. wheel washing facilities

vi. measures to control the emission of dust and dirt during construction

vii.a scheme for recycling/disposing of waste resulting from demolition and

construction works

viii. hours of working and hours during which deliveries may be taken at the

site

 

Reason: In the interests of highway safety, visual and neighbour amenity.

 

 

Reasons for approval

 

The proposal accords with the relevant policies of the

development plan as set out in the report. The Council has had regard to the concerns  ...  view the full minutes text for item 359.

360.

19/01746/PNTEL - Land corner of Coptfold Road/Crown Street, Brentwood, Essex. pdf icon PDF 381 KB

Additional documents:

Minutes:

The proposal is for a permitted development mast and associated equipment

cabinets by a telecommunications code system operator (in this case

Telefonica/Vodaphone) on the pavement adjacent to the junction of Crown Street and Coptfold Road. The proposed mast is a 20 metre tall slim monopole with a wider section at the top containing (4) the antennae behind a shroud with a 300mm dish at approximately 14 metres. The mast would be coloured Silk Grey (RAL 7044), similar to the colour of adjacent streetlights. Two equipment cabinets are proposed (1900 x 800mm, 1645mm tall) in a row separated by one metre. One small metre cabinet (700 x 255mm, 1000 mm tall) would be adjacent to one of the larger cabinets. The cabinets would be coloured Fir Green (RAL 6009). The mast and cabinets would be approximately 12 metres from the multi storey car park. The mast would be approximately the same height as the multi storey car park.

 

Mr Ovenden presented the report.

 

Following a full discussion Cllr McCheyne MOVED and Cllr Nolan SECONDED the recommendations in the report.  A vote was taken by a show of hands and it was

 

RESOLVED UNANIMOUSLY that the application be REFUSED for the following reasons:

 

1 INF05 Policies

The following development plan policies contained in the Brentwood Replacement Local Plan 2005 are relevant to this decision: CP1, IR2, National Planning Policy Framework (NPPF) 2019 and NPPG 2014.

 

2 INF20 Drawing Numbers (Refusal)

The drawing numbers listed above are relevant to this decision

 

3 INF23 Refused No Way Forward

The Local Planning Authority has acted positively and proactively in determining this application by identifying matters of concern with the proposal and clearly identifying within the grounds of refusal either the defective principle of development or the significant and demonstrable harm it would cause. The issues identified are so fundamental to the proposal that based on the information submitted with the application, the Local Planning Authority do not consider a negotiable position is possible at this time.

 

 

361.

19/01745/PNTEL - Land Adjacent to the Nightingale Centre, Pastoral Way, Warley, Essex. pdf icon PDF 378 KB

Additional documents:

Minutes:

The proposal is for a permitted development mast and associated equipment cabinets by a telecommunications code system operator (in this case EE) adjacent to fields, a private lake and the railway line. The mast would be 30m from the fencing along the railway. The proposed mast is a 20 metre tall lattice mast with three antennas at the top and two 600mm dishes at approximately 16.5 metres. The mast would have a galvanised finish. Three equipment cabinets are proposed. The cabinets would be coloured Fir Green (RAL 6009). All the development would be contained within an 8 x 8m compound with 2.1m tall palisade perimeter fencing. The development includes screen planting on the north, east and south sides just outside the compound.

 

Mr Ovenden presented the report.

 

Following a full discussion Cllr Chilvers MOVED and Cllr Haigh SECONDED that the application be refused.

 

A recorded vote was taken and Members voted as follows:

 

FOR:  Cllrs Nolan, McCheyne, Tierney, Tanner, Jakobsson, Fryd, Keeble, Barratt, Chilvers, Mynott and Haigh

 

AGAINST: 0

 

ABSTAIN: 0

 

It was RESOLVED UNANIMOUSLY that the application be REFUSED for the following reasons:

 

The proposal is unacceptable because it would result in the provision of a mast and associated cabinets in a very prominent location and given their siting and appearance would be detrimental to the character of the area and would result in harm to the setting of nationally designated heritage assets and result in a diminution of their group value and setting contrary to policies CP1, C16 of the Brentwood Replacement Local Plan 2005 and the National Planning Policy Framework.

 

362.

20/00011/PNTEL - Orchard Farm Land West Side of Little Warley Hall Lane, West Horndon, Little Warley, Brentwood, Essex. CM13 3EN pdf icon PDF 372 KB

Additional documents:

Minutes:

The proposal is for a permitted development mast and associated equipment cabinets by a telecommunications code system operator (in this case EE) adjacent to fields, a private lake and the railway line. The mast would be 30m from the fencing along the railway. The proposed mast is a 20 metre tall lattice mast with three antennas at the top and two 600mm dishes at approximately 16.5 metres. The mast would have a galvanised finish. Three equipment cabinets are proposed. The cabinets would be coloured Fir Green (RAL 6009). All the development would be contained within an 8 x 8m compound with 2.1m tall palisade perimeter fencing. The development includes screen planting on the north, east and south sides just outside the compound.

 

Mr Ovenden presented the report.

 

Following a full discussion Cllr McCheyne MOVED and Cllr Tierney SECONDED the recommendations in the report. 

 

A recorded vote was taken and Members voted as follows:

 

FOR:  Cllrs Nolan, McCheyne, Tierney, Tanner, Jakobsson, Fryd, Keeble, Barratt, Chilvers, Mynott and Haigh

 

AGAINST: 0

 

ABSTAIN: 0

 

 

Members RESOLVED UNANIMOUSLY that the application be REFUSED for the following reasons:

 

1 This decision relates solely to whether prior approval is required of siting and appearance of the development. It does not confirm whether the proposed development complies with other conditions or limitations in the Town and Country Planning (General Permitted Development) Order 2015 (as amended), Schedule 2, Part 16, Class A electronic communications code operators), or whether the proposal would be lawful.  As such you may wish to submit an application for a certificate under s.192 to confirm the lawfulness of the proposal.

 

2 Under Class A (11), the development must be completed within a period of 5years starting with the submission date of the prior notification application.

 

3 Under Class A (9) The development must be carried out in accordance with the details provided in the application.

 

 

363.

Brentwood's response to Castle Point Borough Council Local Plan Regulation 19 pdf icon PDF 145 KB

Additional documents:

Minutes:

This report seeks approval to respond to Castle Point Borough Council’s Pre-

Submission Local Plan (Regulation 19) consultation (December 2019). The proposed response on behalf of Brentwood Borough Council supports steps being taken by Castle Point Borough Council to prepare a Local Plan. Additional evidence has been prepared since the last consultation in July 2018. According to the Pre-Submission Local Plan, Castle Point Borough Council is planning to meet the objectively assessed housing need of 5,130 dwellings over the life of the plan, equating to 342 new dwellings per annum. However, there are unanswered questions regarding the methodology used for calculating this figure and the ability to meet these needs.

 

Both Councils are partners in the Association of South Essex Local Authorities (ASELA). Both authorities have approved the ASELA Statement of Common Ground, which includes a commitment to joint working through the preparation of a Joint Strategic Plan for the sub-region. The Caste Point Pre-Submission Local Plan has been prepared within the context of the South Essex Joint Strategic Plan.

 

Mr Phil Drane presented the report.

 

Following discussion Cllr McCheyne MOVED and Cllr Nolan SECONDED the recommendations in the report.  A vote was taken by a show of hands and it was  RESOLVED UNANIMOUSLY that:

 

Members are asked to:

 

To approve the response to the Castle Point Pre-Submission Local Plan

(Regulation 19, December 2019), as set out in Appendix A.

 

 

Reasons for Recommendation

 

The Castle Point Pre-Submission Local Plan sets out the intension to meet the local objectively assessed housing need of 5,130 new dwellings over the plan period from 2018 to 2033 (342 dwellings per annum). The housing needs are expected to be met through the following combination of sites:

 

a. Housing completions from 1 April 2018 to 31 March 2019;

b. Current extant planning permissions;

c. Strategic Housing Market Assessment policy compliant sites;

d. Sites identified on the Brownfield Land Register;

e. Small windfall sites; and

f. New strategic housing allocations within Castle Point Borough.

 

It is proposed that the Council support the efforts of Castle Point Borough

Council to meet the borough’s objectively assessed housing needs. However,

the methodology used for calculating housing figures is questioned (identified in Table 9.1, Housing Trajectory). Therefore, it is proposed that the Council seek clarification on how these figures were calculated.

 

The Castle Point Local Plan also identifies the ability to meet employment

needs, regeneration and protection of town centres, and inclusion of a health

and wellbeing policy, all of which it is proposed should be supported by the

Council.

 

364.

Urgent Business

Minutes:

Cllr Chilvers raised concerns regarding adequate pedestrian access for all when construction work is going on and blocks the pathways.  A condition on the planning application should be put in place to ensure safe access for all on construction sites when blocking the pathway.

 

Cllr Chilvers requested that a report be brought to committee regarding this.

 

Councillors welcomed a report to a future committee in order that the Council can put pressure on the Highways Authority to ensure pathways are accessible around construction sites.

 

 

 

                                                                        The meeting concluded at 21:40