No apologies had been received.

The Minutes of the last meeting held on 20^th June 2022 were agreed as a true record.

The Chair advised Members that the Asset of Community Value report, previously on the agenda, had been dealt with under delegated authority due to time constraints and the meeting having to be moved due to national mourning following the Queen’s passing.  Under delegated authority the Leader and Chief Executive together with Ward Members were informed by email dated 20^th September that the asset did not meet criteria as set out in the Localism Act.

Following a full discussion, Members noted the report.

The Council’s Leisure Strategy vision sets out that it will support community groups and leisure, but also make best use of its assets, and deliver best value for money across the borough. Hutton Poplars Lodge is designated as one of the Council’s Community Halls which is back under the direct management of Brentwood Council after Brentwood Leisure Trust went into liquidation.

Mrs Anderson presented this report.  Members welcomed the proposals and the range of different options and extended period of use.  Members thanked Brentwood Bowling Club and the shared interest from both clubs, Hutton and Brentwood, to continue bowling in the borough.

Cllr Russell MOVED and Cllr Barber SECONDED the recommendations in the report. 

A vote was taken by a show of hands and it was RESOLVED UNANIMOUSLY that:

A.   The club be allowed to continue to use the Lodge and bowling rink and associated land based on the present arrangements for the 2023 season (April to September 2023). And that during this time:

i. The club will confirm that they will be able to maintain the bowling rink and associated grounds from September 2023.

ii. The Club can source and secure adequate funding to create the

toilet and kitchen facilities required on site

iii. The club can make arrangements with other facilities or secure

other means of meeting after games/events.

iv. Based on above requirements being satisfactorily met, the

Council agrees to negotiate a conditional lease with the club for

the use of the bowling and associated events.

B.    Working in parallel with the above recommendation, the Council in agreement with Hutton Poplars Bowling Club and third parties, will explore the opportunity to share all facilities offered at King George’s Playing Fields with Brentwood Bowling Club (incorporating South Essex Bowling Club) to incorporate a single Bowling Hub.

C.   Refer the decision of this report to Policy Resources and Economic Development Committee in order for the Committee to consider the asset (i.e., the Lodge) element and for any leases to be determined.

Reasons for Recommendation

The Council needs to ensure that the facilities that it manages are delivering

value for money and meet the needs of the residents.

The Health and Care Act (2022) will see the development of 42 Integrated Care Systems (ICSs) across England. These are partnerships of organisations that come together to plan and deliver joined up health and care services, and to improve the lives of people who live and work in their area. The NHS Mid and South Essex Integrated Care Board cover Brentwood, Basildon, Rochford and Castlepoint. This is split into two separate Alliances Brentwood and Basildon and Rochford and Castlepoint. Each Alliance is made up of several partners (see 5.) which each contribute to the improvement of the lives of the people that live and work in the area.

Mrs Anderson summarised the report.

Cllr Russell MOVED and Cllr Gelderbloem SECONDED the recommendations in the report. 

A vote was taken by a show of hands and it was RESOLVED UNANIMOUSLY to:

Agree to delegate authority to the Director of Community and

Health in consultation with the Chair of Community, Environment and Enforcement Committee to agree the representation of Officers and Members at various levels for Brentwood and Basildon Alliance.

Officers to identify opportunities for collaborative working and

pooling of budgets to deliver local initiatives through the Brentwood and Basildon Alliance and Brentwood Health and Wellbeing Board.

Reasons for Recommendation

Brentwood and Basildon Councils are key partners in the delivery of

community-based services for our residents within the Alliance structure. The

Councils also play a key part in promoting preventative work such as smoking

cessation and the benefits of healthy lifestyle. The Councils also have a role to play when looking at Asset Based Community Development programmes to

maximise the use of their facilities to improve and health and wellbeing of its

residents and to input into the wider socio-economic determinants of health.

[Cllr Dr Barrett declared a non-pecuniary interest as a Governor of East London Foundation]

It is proposed that rather than the traditional grant scheme that operates in Brentwood, officers will look at developing a civic crowdfunding scheme for the Brentwood and Rochford Strategic Partnership to maximise funds raised for community-based initiatives. The platform gives the local authority sight of all projects in their area, automatically matches projects to their grants, runs due diligence checks on the projects, distributes funds and collects impact data on the projects. It can provide real time data on the crowdfunding projects, detailed reports and can bring multiple funds into one place. The platform will also work with the Council to set the criteria, timeframes, application questions and assess, aggregate, shortlist, review projects

and their impacts into one report. The initial set up costs is £30,000 pa based on a two-year contract and the proposal is that these costs will be split between Brentwood Borough Council and Rochford District Council. The funding pot that will be available will also need to be agreed by both authorities to promote projects within each of their geographical areas. It is proposed that the Brentwood Scheme will be utilising £56,300 from the Community Fund. Other funds that become available can also be added in later once they become available.

Mrs Anderson summarised the report. 

Cllr Russell MOVED and Cllr Gelderbloem SECONDED the recommendations in the report with the addition in recommendation 3 to read:

R3 Delegated Authority is given to the Chief Executive, in consultation

with the relevant Chairs and Portfolio Holders across the Partnership, to agree final arrangements for the Civic Crowdfund Scheme, including process, criteria and the awarding of grants.

Following debate a vote was taken and Members RESOLVED UNANIMOUSLY to:

1. Agree that Officers from Brentwood Borough Council work with

Rochford District Council to establish a civic crowdfunding scheme

across both geographical areas.

2. Agree that Brentwood Borough Council will contract ‘Spacehive’ to

provide external management of the scheme on behalf of both

Councils, subject to agreement by Rochford District Council.

3 Delegated Authority is given to the Chief Executive, in consultation

with the relevant Chairs and Portfolio Holders across the Partnership, to agree final arrangements for the Civic Crowdfund Scheme, including process, criteria and the awarding of grants.

4. A review of the benefits of the scheme is undertaken after an initial

period of (2) years and that this is reported back to the relevant

Committee/Cabinet at Brentwood and Rochford.

Reasons for Recommendation

Brentwood Borough Council is committed to empowering communities and

increasing engagement and involvement across the whole borough as it

recovers from the effects of Covid-19. The civic crowdfunding platform aims to

give residents and community groups the ability to attract funding from their

communities, local authority and local businesses in an increasingly challenging financial environment. Civic crowdfunding allows local groups to develop a community project via an online public platform and then seek additional financial support through online pledges. The scheme will build on the successful Brentwood Community Fund, Mental Health Small Grants Scheme, Active  ...  view the full minutes text for item 186.

The Council is responsible for the management and maintenance of the Shenfield War Memorial located at the junction of the A1023 Shenfield Road and Middleton Hall Lane.

This report seeks the committee’s approval to undertake a public consultation

seeking the views of the people of Brentwood to a proposal for the removal of the existing planting beds around the memorial and to extend the paving area thus increasing the available space for those attending the services and events at the memorial.

Cllr Russell MOVED and Cllr Gelderbloem SECONDED the recommendation in the report and added another recommendation:

Delegated authority be given to the S151 Officer in consultation with the Chair of Community, Environment and Enforcement Committee to determine the consultation process and decision to be made at Performance, Resource & Economic Development Committee.

Following debate a vote was taken by a show of hands and Members RESOLVED UNANIMOUSLY:

1.    That a full public consultation be carried out seeking the views of the people of Brentwood in support of the proposal.

2.    Delegated authority be given to the S151 Officer in consultation with the Chair of Community, Environment and Enforcement Committee to determine the consultation process and decision to be made at Performance, Resource and  Economic Development Committee.

Reasons for Recommendation

To seek the committee’s approval to undertake a public consultation

seeking the views of the people of Brentwood to a proposal for the

removal of the existing planting beds around the memorial and to extend

the paving area thus increasing the available space for those attending the

services and events at the memorial.

There were no items of urgent business.

                                                                        The meeting concluded at 20:00.