There were no apologies received for this meeting. 

The minutes of the Audit , Scrutiny &  Transformation Committee meeting held on 29^th September 2015 were approved and signed by the Chair as a correct record.

A member of the committee remarked that Cllr Kendall name needed  to be remove from the Committee membership, this was noted by the clerk.

The report updated members of the Audit, Scrutiny and Transformation Committee on new, closed or changes to strategic risks.

After a discussion, members requested a couple of updates to the appendix which was noted by the Lead Officer.

A motion was MOVED by Cllr Faragher and SECONDED by Cllr Mrs Murphy to agreed the recommendation set out in the report.

A vote was taken by a show of hands and it was RESOLVED:

1.         To agree the Strategic & Operational Risk Registers and that the risk scores recorded for each risk accurately represents the current status of each risk.

REASON FOR DECISION

Risk Management continues to be embedded quarterly within the Senior Management Team reports, where Heads of Service discuss the top level risks for their service areas to ensure that the risks are updated to reflect the ongoing changes.

In addition the Risk & Insurance Officer will work with managers to ensure that any new or emerging risks are identified, assessed and managed appropriately.

This report is before Members to monitor and review the complaints received through the Council’s formal complaints process and provide information on the number of Freedom of Information requests received during the period April to September 2015.

A motion was MOVED by Cllr Faragher and SECONDED by Cllr Mrs Murphy to agree the recommendation set out in the report.

A vote was taken by a show of hands and it was RESOLVED UNAMINOUSLY:

1.            That the Committee notes the complaints received through the Council’s formal complaints process and the number of Freedom of Information Requests received.

REASON FOR DECISION

Formal complaints and Freedom of Information requests are monitored by both members and the Corporate Leadership Team to ensure efficient response times and identify any process failure or service delivery breakdown in service areas.

In addition the Head of Customer Services  will work with managers to ensure that any process failure or service delivery breakdown are identified, assessed and managed appropriately.

The work of the Audit, Scrutiny and Transformation Committee will be delivered both by Members working in groups and through formal Committee reports. The Audit, Scrutiny and Transformation Committee will make recommendations to decision making committees and Council as necessary. The Audit, Scrutiny and Transformation Committee is invited to consider its 2015/16 work programme.

After a brief discussion is was suggested by a member of the committee that the Member/Officer Communications/Members Casework task and finish group become a cross party working group.

It was also suggested that the Hackney Carriage Fare Setting Process was be discussed at the next meeting Audit, Scrutiny & Transformation Committee to be held on 25^th January 2016.

A motion was MOVED by Cllr Faragher and SECONDED by Cllr Murphy to agree the recommendation set out in the report.

A vote was taken by a show of hands and it was RESOLVED UNANIMOUSLY:

1.         That the Audit, Scrutiny and Transformation work programme 2015/16 at appendix A be approved.

REASON FOR DECISION

To enact the provisions of Part 4.4 of the Constitution that the Audit and Scrutiny Committee agrees its work programme at each meeting of the Committee. 

There were no items of urgent business.

The meeting concluded at 20:00.