As requested by the Chair of the Policy, Resources and Economic Development Committee, the report set out the continuing review work with regard to the new Members Enquiry system.

A report was made to the Audit & Scrutiny Committee on the 13th March 2019, Min 375 of those minutes sets out comments advised by 6 members cross party and is attached as Appendix A detailing the progress made and responses to where action could be taken. 

In addition, following further member training a request was made for the following amendments to be made to the system; the facility for Members to follow up requests midway through the process and improvements to the My Requests screen to enable Members to easily identify the subject of each request.

The Audit & Scrutiny Committee also agreed that a further report would be made to a future committee. That committee will be updated following the consideration of this matter by Policy, Resources and Economic Development Committee.

After a full discussion, an amendment to the recommendations was MOVED by Cllr Tumbridge and SECONDED by Cllrs Mrs Hones to state:

1. A survey of all members will be conducted, and its results will be reported at the next PRED committee.  The wording of the questionnaire will be approved in consultation with the Chair and Vice Chair of PRED. 

2. Samples of performance reports referenced in the report on the system will be provided to the next PRED meeting.  

A vote was taken by a show of hands and it was RESOLVED UNANIMOUSLY.

Reason for Recommendation

To ensure the Member Enquiry System is efficient and effective.