The current contract for processing our mixed dry recyclables is to end 3 May 2019 and it is necessary to commence the procurement process to ensure that a contractor is in place as from the 6 May 2019.

It was proposed to join a procurement partnership exercise, which is led by Basildon Borough Council; the other partners are Castle Point Borough Council, Rochford District Council and Uttlesford District Council. 

A motion was  MOVED  by Cllr Parker and  SECONDED  by Cllr Bridge to approve the recommendation in the report.

Cllr Fulcher questioned whether this item should be referred to Policy, Performance and Resource Committee given the high cost of the contract.  It was advised that it was under the power of this Committee to approve the contract but may be ratified at Policy, Performance and Resource Committee at a later date.

Cllr Fulcher voiced her frustration in tracking this contract’s history through past Agendas and Minutes as this Committee has gone through three recent name changes; and requested this be noted.   Cllr Fulcher asked whether other borough’s recyclables would be handled at the depot and was advised that it would be purely Brentwood waste handled from the Brentwood depot.

A vote was taken by a show of hands and it was  RESOLVED:

1.    That the Committee delegate authority to the Director of Operations to lead on the procurement exercise and to finalise the contractual agreement with the successful bidder, in consultation with the Section 151 Officer.

Reasons for Recommendation

Members were requested to concur with the recommendations set out in 2.1, as this will enable the Council to react to scenarios and agree, or act, upon solutions; ensuring the procurement process is seamless.