Cllr Aspinell MOVED and Cllr Kendall SECONDED his Motion as follows:

‘This council resolved that before Freedom Of Information responses are released to the public they are checked by the Chief Executive and the Monitoring Officer when councillors names are included in the response.’

A proposed amendment had been received from Cllr Mrs McKinlay as follows:

‘This Council resolves that before FOI responses are released to the public, a member is informed of the content by the CEO or Monitoring Officer when the councillor’s name is included in the response.’ 

Cllr Mrs McKinlay MOVED and Cllr Kerslake SECONDED the amendment.

Cllr Aspinell accepted the amendment.   

Mr Toohey confirmed that the Monitoring Officer and Chief Executive would have discussed the response and informed members before they are released to the public. 

Cllr Tumbridge MOVED a further amendment and was SECONDED by Cllr Aspinell as follows:

“This Council resolves that before FOI responses are released to the public, a member is informed of the content by the CEO or Monitoring Officer by Day 12 of the response period, when the councillor’s name is included in the response.” 

A vote was taken by a show of hands and the MOTION was CARRIED UNANIMOUSLY.