At the meeting of 13 June 2016, the Audit and Scrutiny Committee agreed that a Member Working Group would be formed to review the arrangements for Members appointed to be representatives on outside organisations (Minute 43).   

The Member Working Group consisted of Cllrs Aspinell, Bridge, Keeble, Murphy and Wiles. 

The working group met on the 27^th September 2016 and considered the current process and possible future options as set out in the report attached as Appendix A of the report, culminating in the recommendations set out in the report. 

Cllr Reed MOVED and Cllr Mrs Murphy SECONDED the recommendations in the report subject to 2.2 being deleted.

A vote was taken by a show of hands and it was RESOLVED UNANIMOUSLY:  

1.    That the Audit and Scrutiny Committee recommended to the Council’s Constitution Working Group (CWG) that the Constitution was amended so that appointment of outside representatives was undertaken by Ordinary Council in June each year. 

2.    That the proposed agreed process for appointing outside representatives as set out in Appendix A of the report was followed.

3.    That a review of the effectiveness of outside bodies was undertaken on a bi-yearly basis. 

Reason for recommendation

To ensure the Council met the requirements of the Constitution.