The  report before Members considered the recent negotiations between the Council and Shenfield Cricket Club further to  the report made to the Asset and Enterprise Committee held on 27 March 2015.   Cllr Hirst also provided a detailed verbal update.

Cllr Russell MOVED and Cllr Mrs Pound SECONDED the recommendations in the report.  Following a discussion a vote was taken by a show of hands and it was

 RESOLVED UNANIMOUSLY:

1.         To note the negotiations undertaken to date

2.         For Members to decide whether to concur with the provision of the letter which confirms the present known situation and sets out and seeks the Club’s approval of the informal proposals between the Council and the Club in lieu of the provision of a lease for the buildings and a Management Agreement for the cricket field.

3.         Subject to the letter being agreed between the parties, for Members to grant consent for the conversion of the existing grass run up area to a permeable playing surface and to refurbish the two existing cricket nets in their existing position, to the specification approved as part of the Planning Permission 14/00836/FUL(attached as Appendix A), provided that the Club are responsible for all costs associated therewith and to be financially responsible for any damage caused to the Courage Playing Fields in respect thereof.

4.         For Members to decide whether to agree that the informal proposal that the Club continue with existing arrangements for the Club to control and manage the car park (subject to any further Council Committee decisions in relation to the reasonable charges the Club may charge in relation to the use of the car park for parking purposes), retain the income therefrom and be responsible to keep the car park in a clean and tidy condition and be responsible for the repairs and maintenance thereof, provided that the car park is available to all users of the courage Playing Fields on reasonable terms proposed by the Club and approved by the Council from time to time.

5.         For Members to agree to delegate authority to Finance DirectorS151 Officer to take action against the Club if they fail to undertake remedial works to storage containers, including making good and maintaining the structure and condition of the containers, including decorating the containers to the reasonable satisfaction of the Council within the next 8 weeks.

6.         For Members to agree that the Club will continue to have use of the pavilion and be able to use it for its proper purposes, including social events, upon such reasonable terms as the Council may from time to time agree with the Club.

7.         For Members to agree that the Club pay the Council an annual sum of one thousand pounds each year as Mesne Profits, such sum subject to review by the Finance Director S151 Officer, every 5 years.

REASON FOR RECOMMENDATION

To satisfactorily regularise the use of the Courage Playing Fields by the Club.