Democracy - Agenda and draft minutes

Agenda and draft minutes

Venue: Virtual Meeting via Microsoft Teams

Contact: Jean Sharp (01277 312655) 

No. Item


To appoint a Member to preside at the meeting if the Deputy Mayor is not present and able to preside


Cllr Hossack MOVED and Cllr McLaren SECONDED that Cllr Parker should chair the meeting in the absence of the Deputy Mayor, Cllr Miss Sanders.  A vote was taken and it was RESOLVED accordingly.


Apologies for Absence


Apologies were received from Cllrs J Cloke, Hirst, Mrs Hones,

Mrs McKinlay and Miss Sanders.



Declaration of Interest from Members and Officers


No declarations of interest were made at this stage of the meeting.


Update report from the Association of South Essex Local Authorities (ASELA) pdf icon PDF 227 KB

Additional documents:



Members were reminded that in early 2018 the Council signed a Memorandum of Understanding to work together with other local authorities in South Essex through a partnership collectively known as the Association of South Essex Local Authorities (ASELA).


The work of ASELA had been overseen by ongoing governance that had included monthly meetings of the Leaders and Chief Executives of the Partner Authorities.


The purpose of the report before Members was to present an update report from ASELA which was attached as Appendix A and included three enclosures.

The update report recommended that the Partner Authorities:


I.             Note ASELA’s intention to immediately engage with Central Government ahead of the autumn Spending Review regarding the economic agenda for the South Essex region, how it could deliver new jobs, new transport infrastructure, new homes, and the future governance arrangements to deliver better outcomes for its existing, and new, residents and businesses as set out in the ‘Growth and Recovery Prospectus 2020’ at Enclosure No. 2;


II.             Note the work commenced by ASELA to begin to consider and explore the most appropriate and effective future governance arrangements to realise South Essex’s full economic and social potential and shared ambitions as set out in the independent Review of Governance in South Essex at Enclosure No. 3. This report does not seek approval or endorsement of any specific governance proposals; and 


III.             Note that a further report would be presented to Councils later in the calendar year to provide an update on the outcome of the discussions with Central Government and any proposals for more formal interim governance arrangements for ASELA to ensure transparency and accountability.


Cllr Hossack introduced the report and made a presentation for Members’ information. 


Members expressed their views regarding the report from ASELA and noted the contents.


Revised Calendar of Meetings pdf icon PDF 119 KB

Additional documents:


Members were reminded that in light of the announcement by the Prime Minister on the 23rd March 2020, the Constitution had been reviewed to ensure that the Council was able to continue to operate and make the decisions needed.


The normal committee cycle was agreed at the Extra Ordinary Council Meeting held on 29th April 2020 with the proposal to start in October at the earliest.


Due to recent Government guidance this decision had been reviewed and a revised Calendar of Meetings had been prepared to replace that previously agreed at Council with the proposal to hold an Ordinary Council together with a Policy, Resource and Economic Development meeting in September.  The proposed revised calendar was attached to the report as Appendix A.


Cllr Hossack MOVED and Cllr Bridge SECONDED the recommendation in the report, a vote was taken and it was RESOLVED UNANIMOUSLY:


That the revised Calendar of Meetings attached as Appendix A for 2020/21 be approved (Appended to these minutes for information).




Urgent Business

To consider any matter which, by reason of special circumstances to be specified in the minutes of the meeting, the Mayor considers should be considered at the meeting as a matter of urgency.


There were no items of urgent business but Cllr Hossack provided an update for Members on the situation regarding the temporary partial closure of the High Street to traffic.






The meeting ended at 9.50pm


Appended - Revised Calendar of Meetings pdf icon PDF 122 KB