Agenda and draft minutes
Venue: Brentwood County High School, Shenfield Common, Seven Arches Road, Brentwood CM14 4JF
Contact: Jean Sharp (01277 312655)
Apologies for Absence
Apologies for absence were received from Cllrs Chilvers, Mrs McKinlay, McLaren and Nolan.
Declaration of Interest from Members and Officers
No declarations of interest were made.
The report before Members sought approval to award the Joint Venture (JV) contract to the preferred bidder. The JV contract was for a 30 year 50:50 Joint Venture partnership between Seven Arches Investments Ltd (SAIL) and the preferred bidder.
An initial 3 sites were selected to be the first to have site development schemes prepared by the JV and formal approval for this was sought.
As a 50:50 partnership an equity cash contribution might be required in addition to the land value to ensure funding remained matched between the partners. There was also opportunity to provide loan funding to the JV, which would provide an additional income stream.
A number of confidential appendices had been provided for Members’ information and since Members wished to allude to the exempt information during the discussion members of the press and public were excluded from the meeting under Schedule 12A of the Local Government Act 1972 for the duration of debate on this item.
Cllr Hossack MOVED and Cllr Mrs Hones SECONDED the recommendations in the report with an amendment to 2.4 as follows:
That a funding facility of up to £60m at any one time be made
available to provide equity and senior debt in relation to the
Joint Venture with the use of the facility
Following a debate a recorded vote was requested and Members voted as follows:
FOR: Cllrs Barrett, Dr Barrett, Bridge, Jon Cloke, Hirst, Mrs Hones, Hossack, Jakobsson, Keeble, Kerslake, McCheyne, Morrissey, Parker, Mrs Pearson, Poppy, Mrs Pound, Reed, Miss Sanders, Tanner, Mrs Tierney and Tumbridge (21)
AGAINST: Cllrs Aspinell, Clarke, Sarah Cloke, Mrs Davies, Mrs Fulcher, Fryd, Haigh, Kendall, Laplain, Lewis, Naylor and Mynott. (12)
The MOTION was CARRIED and it was RESOLVED:
1. That the Joint Venture partnership contract and framework agreement be awarded to Morgan Sindall Investments Ltd through Seven Arches Investments Ltd, subject to agreement of final detailed terms between the parties in compliance with procurement regulatory requirements.
2. That the Director of Corporate Resources be given delegated authority in consultation with the Leader of the Council, to agree the final detailed terms and to enter into the Joint Venture partnership agreement and related contracts in compliance with procurement regulatory requirements.
3. That the three initial sites (William Hunter Way Car Park, Maple Close garage site and Westbury Road Car Park) have site development schemes worked up under the agreement by the Joint Venture.
4. That a funding facility of up to £60m at any one time be made available to provide equity and senior debt in relation to the Joint Venture with the use of the facility on the recommendation of the Section 151 Officer with the approval of Policy, Resources and Economic Development Committee.
Reason for Recommendation
Council approval is required to award a major contract.
Report and Appendices To Follow
At the 27 February 2019 Ordinary Council meeting Members agreed to the inclusion of £7m for the development of King George’s Playing Fields within the Capital Program as part of the budget setting process. It was agreed at 23 January 2019 Policy Projects and Resources Committee that expenditure would only occur subject to the full business plan and operating model details being approved by a future Policy, Projects and Resources Committee (or relevant committee).
A report (Appendix A) and business plan (Appendix B) for King George’s Playing Fields improvements were provided at 10 July Policy, Resources and Economic Development Committee meeting for consideration where Members requested some further information. It was therefore recommended that the report and further information (set out in Appendix C, D and E) be submitted to Extraordinary Council on 30 July 2019 as well as a request for an additional £173,000 to be allocated to the capital programme to support the delivery of the project.
The business plan had looked at a number of options for the pavilion and the outdoor adventure play to ensure that the business model for the improvements was both financially viable and supported the needs of the community both now and in the future. The Football Hub Development was also included within the business plan as it was intrinsically linked to the King George’s Playing Fields improvements.
Cllr Hossack MOVED and Cllr Poppy SECONDED the recommendations in the report and following a discussion a recorded vote was requested and Members voted as follows:
FOR: Cllrs Aspinell, Barrett, Dr Barrett, Bridge, Clarke, Jon Cloke, Sarah Cloke, Mrs Davies, Mrs Fulcher, Fryd, Haigh, Hirst, Mrs Hones, Hossack, Jakobsson, Keeble, Kendall, Kerslake, Laplain, Lewis, McCheyne, Morrissey, Naylor, Mynott, Parker, Mrs Pearson, Poppy, Mrs Pound, Reed, Miss Sanders, Tanner, Mrs Tierney and Tumbridge (33)
The MOTION was CARRIED and it was RESOLVED UNANIMOUSLY:
1. That Members agree to the recommendations in the business plan:
In particular agree to:
1. Option 4 for the pavilion building
2. Option 2 for the Splash Pad
3. Option 2 for the outdoor adventure play
4. Option 3 for the operating model
2. Members approve that the total budget allocation of £7.173m is included in the capital programme and approve the drawdown of funds to support the delivery of the project
3. Installation of a new changing places facility that will support the outdoor play activities
4. Agree for officers to commence a procurement exercise to appoint a contractor to undertake the football feasibility works to support the football hub development at the Brentwood Centre site
Reasons for Recommendation
1. As part of the Council’s due diligence in delivery a successful Leisure Strategy, Members and officers need to have a complete picture of the current associated costs, risk profiles of the Borough’s Leisure facilities and identify opportunities for income generation.
2. Comments from Sport England as part of the Local development Plan consultation, stated that a Leisure Strategy is required that assesses Council ... view the full minutes text for item 153.
To consider any matter which, by reason of special circumstances to be specified in the minutes of the meeting, the Mayor considers should be considered at the meeting as a matter of urgency.
There was no urgent business.
The meeting ended at 20.15 hours