Democracy - Agenda and draft minutes

Agenda and draft minutes

Venue: Brentwood County High School, Shenfield Common, Seven Arches Road, Brentwood CM14 4JF

Contact: Jean Sharp (01277 312655) 

Media

Items
No. Item

331.

Apologies for Absence

Additional documents:

Minutes:

Apologies for absence were received from Cllrs Mrs Coe, Faragher, Kendall, Morrissey and Tumbridge.  

332.

Declaration of Interest from Members and Officers

Additional documents:

Minutes:

Cllr Wiles declared a non-pecuniary interest regarding Item 3 – Housing Repairs and Maintenance – by virtue of his wife being a Council tenant.

333.

Housing Repairs and Maintenance pdf icon PDF 91 KB

Report to follow.

Additional documents:

Minutes:

The purpose of the report was to seek approval for a delegation of authority to Brentwood Borough Council to enter into agreements with Basildon Borough Council under Section 101(5) of the Local Government Act 1972, in relation to the delegation of Housing Repairs and Maintenance functions.

 

The approval would formalise the partnership between Brentwood Borough Council and Basildon Borough Council – supporting the Council’s partnership aspirations to deliver quality front and back office services in partnership.

 

In order for the proposed collaboration to achieve maximum success, it was recommended that Full Council granted the approval for the Council to enter a sharing agreement contract for Housing Services only for the scope of the Repairs and Maintenance functions.

 

Cllr Mrs McKinlay MOVED and Cllr Hossack SECONDED the recommendation in the report.  During the debate and in response to  a Member’s questions, the Chair of Community, Health and Housing Committee advised that a progress report on the partnership arrangements would be made to Members at least annually, also that Tenants Talkback representatives would continue to be part of the process. Following a full discussion it was

 

RESOLVED:

 

1. To approve that the Council enters a new sharing agreement for provision of the Housing Repairs and Maintenance responsibilities with Basildon Borough Council on the basis set out in Appendix A of this report.

 

2.That delegated authority be given to the Section 151 Officer, in consultation with the Leader of the Council as appropriate, to agree and formally enter the agreement once negotiations have been completed.

 

Reasons for Recommendation

To enable the Council to deliver effective and efficient Housing Services for the benefit of the Council and its customers.

334.

Variation in the order of the agenda

Additional documents:

Minutes:

The Mayor proposed and it was agreed to vary the order of the agenda and consider item 5 – Wholly Owned Company – next.

335.

Wholly Owned Company pdf icon PDF 285 KB

Report to follow.

Additional documents:

Minutes:

The report had set out the business case and sought approval to create a company that would be wholly owned by the Council. As part of the Council’s asset development programme a private company was required to engage in commercial activity and also to facilitate future opportunities.

 

The Council’s Commercial Manager, Mr Leslie, provided a presentation for Members’ information.

 

Cllr Mrs McKinlay MOVED and Cllr Kerslake SECONDED the recommendations in the report.  Cllr Barratt referred to the two additional recommendations agreed when the Wholly Owned Company was considered at the Policy, Performance and Resources Committee meeting on 12 March 2018 which Cllr Mrs McKinlay agreed to add to the recommendations she had moved.  Following a full discussion it was

 

RESOLVED UNANIMOUSLY:

 

1. That the creation of a wholly owned company be approved.

 

2. That authority be delegated to the Policy, Projects and Resources Committee to exercise the Council’s decision making powers under the shareholder’s agreement.

 

3.  That an initial loan facility of up to £10 million is provided to the

company.

 

4. That the Council borrows up to £10 million from the Public Works

Loan Board.

 

 

Reasons for Recommendation

To create a wholly owned company Committee recommendation to Council and subsequent Council approval was required.

336.

Joint Venture Procurement pdf icon PDF 312 KB

Report to follow.

Additional documents:

Minutes:

The report sought approval to commence a procurement process under the Public Contracts Regulations 2015 using the Competitive Dialogue procedure to procure a joint venture partner.

 

A joint venture partner was required to enable the Council to further its asset development programme.

 

The Council’s Commercial Manager, Mr Leslie, provided a presentation for Members’ information.

 

Cllr Mrs McKinlay MOVED and Cllr Kerslake SECONDED the recommendation in the report and following a full discussion a recorded vote was requested in accordance with the Council’s procedure rules.

 

Cllr Hossack had left the Chamber during the debate and was therefore not eligible to vote on the item.

 

Members voted as follows:

 

FOR:  Cllrs Barrell, Bridge, Cloke, Hirst, Mrs Hones, Kerslake, McCheyne, Mrs McKinlay, Mrs Middlehurst, Mrs Murphy, Parker, Poppy, Mrs Pound, Reed, Mrs Rowlands, Ms Sanders, Mrs Slade, Trump and Wiles (19)

 

AGAINST:  (0)

 

ABSTAIN:  Cllrs Aspinell, Barrett, Chilvers, Clarke, Mrs Davies, Mrs Fulcher, Mrs Hubbard, Keeble, Mynott, Newberry and Russell (11)

 

The MOTION was CARRIED and it was

 

RESOLVED:

 

1. That a Competitive Dialogue Procedure under the Public Contracts Regulations 2015, to procure a joint venture partner commences.

 

2. That the procurement documentation set out in the appendices be approved.

 

3. That Delegated Authority is given to the Chief Executive, after consultation with the Leader of the Council, to finalise all documentation required to support the procurement process.

(Cllr Bridge declared a non-pecuniary interest by virtue of having provided business services to one of the multi-national companies mentioned in the presentation).

 

Reasons for Recommendation

To commence a Competitive Dialogue Procedure under the Public Contracts Regulations 2015, approval by Council is required.

337.

Urgent Business

To consider any matter which, by reason of special circumstances to be specified in the minutes of the meeting, the Mayor considers should be considered at the meeting as a matter of urgency.

Additional documents:

Minutes:

There were no items of urgent business.

 

 

_______________________________

 

 

 

The meeting concluded at 20:30.